Koope Art Call Terms & Conditions
Terms and Conditions, Intent of Use for Artwork Submissions
Thank you for your interest in participating in the the Koope 2025 Art Call. Please carefully review the following terms and conditions before submitting your work:
Purpose
Our art calls are meant to promote you and your art, not own your work. Winners and applicants retain all rights to your artwork. By submitting, you grant us permission to feature your art and promote you as an artist. Winners of the art call will be paid $350USD via ACH bank payment or, PayPal (4% charge to receiver).
Scope
If selected, your artwork may be used on beauty product packaging (packaging, tubes etc.), promotional materials, social media, websites, and branded merchandise for a period not exceeding 18 months from the date of first use ("Term"). After the Term, your work may continue to be displayed on our social media platforms or website ("Archival Uses"), but it will no longer be printed on products or used independently in any format.
Terms and Conditions
The Koope brand and Thera Innovations (the "Company") invite interested parties to submit a digital copy of an original piece of artwork in any medium, including but not limited to art, photography, or other visual representations ("Artwork") for possible use by the Company on skincare product labels, packaging (bottles, jars, tubes, cartons etc.), coasters, merchandise, apparel, digital media, promotional materials, and other related uses (the "Art Call"). No Entrant (as hereinafter defined) will be permitted to participate in the Art Call without evidencing their agreement to the terms and conditions set forth herein ("Terms and Conditions") via the submission process. The Company reserves the right to modify these Terms and Conditions by updating this posting. Entrant agrees to be bound by any such changes. Entrants should check these Terms and Conditions periodically for updates.
- Entrant Eligibility:
- Artists must be of legal age in their respective province, state, or country at the time of entry.
- By submitting artwork, you agree to these terms and conditions.
- Entry Requirements:
- Artwork Submission:
- Visual Art or Photography: Submit a high-quality image at 1,800×1,800 pixels in .jpg or .png format, RGB color mode. Please note that printing on product packaging will be in portrait so, please keep in mind when selecting piece(s) to submit.
- Optional Supporting Materials: Include additional sketches, mood boards, or inspiration visuals as needed.
- Any additional information submitted via email related to the artwork will also be considered part of the "Artwork" and subject to these terms and conditions.
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End Use:
By submitting, you acknowledge and agree that the Koope brand, Thera Innovations and it's affiliated companies may, at their discretion, use your artwork for purposes including but not limited to: - Product packaging for skincare items (e.g., bottles, cartons, jars, and tubes).
- Promotional materials such as brochures, banners, and digital advertisements.
- Featuring the artwork on company social media platforms, websites, and branded merchandise.
- Other promotional items as determined by the companies to support the marketing and distribution of their skincare products.
- There is no obligation for the companies to use any submitted artwork.
- Duration of Use:
- The intended use of selected artwork is limited to a maximum of 18 months from the initial production date.
- To promote and commemorate each series, the companies may feature you and your artwork on their social media platforms and in promotional materials before, during, and after the production period.
- This includes artist bios and showcases on the company websites.
- Compensation: Artists whose artwork is selected for use will receive a one-time cash payment of CAD$500 via ACH payment or PayPal (subject to a 4% receiver fee).
- Artwork Eligibility: Artwork must be a single, original piece derived from an original concept created by the Entrant. Submissions may include pre-existing works; we do not require Entrants to create something new. The submitted Artwork must not contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content, as determined by The Koope brand and Thera Innovations at their sole discretion. The companies reserve the right to examine the original Artwork and source materials to confirm compliance with these Terms and Conditions.
- Entrant Groups: For submissions involving multiple creators (e.g., collaborative illustrations or photography teams) ("Entrant Group"), only one individual may be designated as the responsible Entrant on the submission form. The designated Entrant assumes all responsibility and agrees to indemnify and hold The Koope brand and Thera Innovations harmless from any claims by other members of the Entrant Group.
- License: By submitting Artwork, Entrant grants The Koope brand and Thera Innovations a worldwide, limited, royalty-free license to use the Artwork. This includes the right to publish, reproduce, alter, distribute, create derivative works, and publicly display the Artwork in connection with promotional and product purposes. The Entrant also grants the companies the right to use their name and location of residence for all End Uses across all media and formats, whether currently existing or developed in the future.
- Non-Interference: During the 18-month Term of Use, Entrants shall have no right to preview, approve, or object to how their Artwork is used, as permitted by these Terms. Following the Term, Entrants also forfeit any right to interfere with Archival Use of their Artwork by The Koope brand and Thera Innovations.
- Media Rights: By submitting Artwork, Entrant consents to the non-exclusive use of their name, likeness, and location of residence for publicity carried out by the companies in connection with promotional efforts, without additional compensation.
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Representations, Warranties, and Covenants: By submitting Artwork, Entrant represents, warrants, and covenants that:
a. The Artwork is an original creation by the Entrant or Entrant Group.
b. Entrant holds clear title to the Artwork and has obtained all necessary consents for its submission and use.
c. The Artwork does not infringe on the intellectual property, privacy, or other rights of any third party.
d. The Artwork has not been used in any promotional campaign or contractual agreement restricting its submission to these Terms. - Indemnity: Entrant agrees to release, indemnify, and hold harmless The Koope brand, Thera Innovations, and their affiliates from any claims, damages, or liabilities arising from the Artwork’s submission, use, or related third-party disputes.
- Limitation of Liability: The companies shall not be liable for any indirect, incidental, or consequential damages related to these Terms or the submission process.
- Assignment: Entrant may not assign rights under these Terms without prior written consent. The Koope brand and Thera Innovations may assign their rights without restriction.
- Governing Law: These Terms are governed by the laws of Washington, USA, and disputes will be subject to the jurisdiction of Washington courts.
- Acknowledgment: By submitting, Entrant acknowledges Koope and Thera Innovations’ ownership of intellectual property associated with their brands and retains no rights in the companies’ trademarks or branding.
For any questions or clarifications, please contact art@koope.com
Get in touch
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Customer service
hi@koope.com